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CHARACTER OF THIS CLASSIFICATION LEVEL
The Physical Plant Department is responsible for the maintenance and
repair of the physical facilities of the University, including but not
limited to all buildings, grounds, furnishings, fixed equipment, shipping, receiving,
environmental services and postal services.
At this level of position, an incumbent works under general direction of
the Director Assistant Director, or Chief Engineer of the Physical Plant to
allocate duties, supervise and train Service Workers and Engineers as
required; to act as dispatcher for Service Workers, Engineers and Trades on a
priority and emergency basis; to negotiate service contracts for consumable
items; and to conduct inspections and initiate corrective action regarding
but not limited to: janitorial services, workplace safety, life safety and
conditions in general. Under direction of the Chief Engineer, this
individual also acts as the Assistant Chief Engineer, advising Shift
Engineers in trouble shooting University wide Engineering problems and serves
as the WHMIS Coordinator for Physical Plant.
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CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Is responsible for the
Physical Plant Office operation
- Assists as dispatcher
for the Physical Plant Department directing messages and work orders to:
Service and Utility Workers, Engineers and Trades and handles problems
from visitors to the University
- Assists the Director
in supervising the Shipping/Receiving/Mail section of the Department
- Is responsible for
ensuring safe transport of goods and materials by the Physical Plant
Department
- Confers with all
parties in layouts and arrangements of all room set-ups and special
events, ensuring they conform to local fire and liquor regulations and, through
the Lead Hand, arranges for the timely set-up and break down of these
events, including but not limited to: E/G Hall, R/H Cafe, Bulman Centre,
Registration
- Develops
specifications and negotiates service contracts for the Physical Plant.
(e.g.: janitorial supplies, light bulbs, garbage bags, window
cleaning, equipment and supplies for the Plant)
- Inspects, makes
recommendations and corrects problems regarding contractual services
which includes such things as: cleaning methods, safety,
specification compliance, and adequate staffing levels in the
associated areas
- Obtains figures and
cost estimates for contracts and repairs, and presents annual budget
proposals to the Director
- As the Key System
Coordinator, is responsible for developing and maintaining the
computerized key program, as well as making arrangements for
distribution and collection within the confines of the University Key
Policy
- Is responsible for
ordering materials and equipment (e.g. filters) as well as maintaining
inventory control in the Service Worker Section and as required in the
Engineering section of the Department
- Keeps records,
estimates, and researches cost saving methods for consumable items
within Physical Plant
- Records vacation and
sick time and fills out payroll forms in a timely manner for the
Physical Plant Department
- Supervises the
allocation of work orders and tasks to all Service Workers and the Lead
Hand, and is responsible for their yearly Performance Reviews
- Supervises and
allocates Service Workers’ time for: safety, cleanliness and aesthetics
of buildings and grounds including but not limited to: furnishings,
lights, windows, refuse, snow removal, plantings and lawn care
- Trains, supervises and
evaluates any casual staff hired by this position
- Provides equipment and
coordinates its use for any special audio requirements
- Must be physically
capable of performing all the duties characteristic of Service Workers
- Assists the Chief
Engineer in the supervision of the Shift Engineers, and the negotiations
of maintenance contracts
- Under the direction of
the Chief Engineer, assists in scheduling Campus-wide preventative
maintenance for Engineering services
- Under the direction of
the Chief Engineer, acts as an advisor where it pertains to the Shift
Engineers on Campus-wide Engineering problems
- Under the direction of
the Chief Engineer, is required to supervise and schedule filter
changes, lubrication and the chemical testing and treatment of boilers
and closed loop refrigeration and heating systems (i.e. cooling towers,
chillers, hot water and chilled water recirculating systems)
- Is required to act as
Chief Engineer in the Chief Engineer’s absence
- As second in charge to
the University Fire Marshall, is responsible for fire protection systems
as they pertain to portable extinguishing systems and emergency
lighting, and is the first contact with the City of Winnipeg Fire Prevention authorities
- Is required to assist
in evacuations, according to procedures, in a safe and responsible
manner
- As the WHMIS
(Workplace Hazardous Materials Information System) Coordinator for
Physical Plant, is responsible for implementing safety measures as they
pertain to hazardous materials and updating the MSDS (Material Safety
Data Sheets) in the appropriate locations
- Performs other related
duties as required or assigned by the Director, Assistant Director or
Chief Engineer of the Physical Plant Department
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