Academic Scheduling Booking Request

This form is to request space for academic related purposes only.

All booking requests require a minimum of 48 hours advance notice.

Non-academic uses of classrooms for student groups can be requested through our Student Group Meeting Space form.

Conferences and Events Services can be booked by one of our onsite event coordinators.
Requester Information
Name Name First Last
Email

Please be sure to use your official University of Winnipeg @uwinnipeg.ca email address.
Phone Phone - ### - ### ####
Would you like to provide an alternate booking contact?

Would you like to provide an alternate booking contact? Yes No

An alternate contact is the person who will be responsible for the space while it is being occupied or a designate.
Additional Booking Contact (Optional)
Name Name First Last
Email

Please be sure to use your official University of Winnipeg @uwinnipeg.ca email address.
Phone Phone - ### - ### ####
Booking Information
Do you require media? My event requires:

Do you require media? My event requires: Computer & projector Computer, projector & live streaming capabilities No media required
Is this booking related to a course section (i.e. class)?

Is this booking related to a course section (i.e. class)? Yes No
Course section information:
Booking Title
Maximum of 30 characters allowed. Currently Entered: 0 characters.
(E.g., DEPT-1234-001 Exam Review)
Expected Attendance:

Enter the number of people anticipated to be attending.
Do you expect members of the public to attend? This could include guest speakers, students from another institution, etc.

Do you expect members of the public to attend? This could include guest speakers, students from another institution, etc. Yes No
Department Requesting Booking

Enter the name of the department making the request.
Requested Date Requested Date / MM / DD YYYY

Classrooms are currently unavailable for all statutory holidays and the April Term Exam Dates.
Start Time Start Time : HH MM AM/PM

Please factor in time to take down and adhere to the existing timeslots.
End Time End Time : HH MM AM/PM

Please factor in time to take down and adhere to the existing timeslots.
Does this request have more than one occurrence?

Does this request have more than one occurrence? No Ad Hoc Repeats Weekly Repeats Monthly Repeats
Describe how the event repeats:
Weekly bookings repeat:

Weekly bookings repeat: Every week Every two weeks Every three weeks
Monthly bookings repeat:

Monthly bookings repeat: First week of the month Second week of the month Third week of the month Fourth week of the month Last week of the month
Series of bookings repeat on:

Series of bookings repeat on: Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Select all that apply.
(E.g., Monday and Wednesday)
Series of bookings repeats through to and ends on: Series of bookings repeats through to and ends on: / MM / DD YYYY
Ad Hoc Repeats
Enter second date Enter second date / MM / DD YYYY

Enter second date needed.
Enter start time for second date Enter start time for second date : HH MM AM/PM
Enter end time for second date Enter end time for second date : HH MM AM/PM
Enter third date Enter third date / MM / DD YYYY

Enter third date if needed.
Enter start time for third date Enter start time for third date : HH MM AM/PM
Enter end time for third date Enter end time for third date : HH MM AM/PM
Enter fourth date Enter fourth date / MM / DD YYYY

Enter fourth date if needed.
Enter start time for fourth date Enter start time for fourth date : HH MM AM/PM
Enter end time for fourth date Enter end time for fourth date : HH MM AM/PM
Enter fifth date Enter fifth date / MM / DD YYYY

Enter fifth date if needed.
Enter start time for fifth date Enter start time for fifth date : HH MM AM/PM
Enter end time for fifth date Enter end time for fifth date : HH MM AM/PM
Should you require more than five dates, please type out the additional dates required here. Be sure to include the day of the week
Booking Purpose

Booking Purpose Academic Related (alternate exam time, test/exam prep offering) Lecture/Seminar/Training/Workshop Meeting
Additional Information (optional)
Academic Scheduling Space Booking Protocol

Academic Scheduling Space Booking Protocol Display the Academic Scheduling Space Booking Protocol I have read the space booking protocol.
We request that all parties use the reserved space responsibly and respectfully. This includes allowing sufficient time to restore the space to its original configuration prior to the end of the reservation time, and ensuring that the room is unoccupied in time for the next booking. Furniture and equipment such as overheads, chairs, and tables are not to be removed from their assigned rooms.
Room capacity has been determined in accordance with the Manitoba Office of the Fire Commissioner. Occupancy of the booked space is not to exceed the maximum capacity indicated on your booking confirmation. If it appears that your anticipated attendance will exceed the initial request please contact Academic Scheduling as soon as possible to determine if alternate space is available.
By submitting I agree that I have read through the Academic Scheduling Space Booking Protocol and am responsible for contacting the Academic Scheduling Office as soon as possible if anything changes regarding my booking.

Please note: The personal information on this form is collected for the purpose of academic booking. It is collected pursuant to subsection 36(1) of the Freedom of Information and Protection of Privacy Act (FIPPA). If you have any questions regarding this collection, please contact the Information and Privacy Officer at 204.988.7538
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In the number 94847, what is the 5th digit?

Academic Scheduling Booking Request

This form is to request space for academic related purposes only. All booking requests require a minimum of 48 hours advance notice.

This form is to request space for academic related purposes only.

All booking requests require a minimum of 48 hours advance notice.