Policy: Paid Holidays for Support Staff Excluded from Bargaining Units

EFFECTIVE DATE

September 1, 1994 (replaces policy dated April 1, 1989)

AUTHORITY

VICE-PRESIDENT (FINANCE & ADMINISTRATION)

PURPOSE

The purpose of this policy is to define the paid holidays for support staff excluded from bargaining units. It also serves to establish the procedures involved in the application of the policy.

SCOPE

This policy applies to all support staff at the University who are excluded from bargaining units. For employees who are members of a bargaining unit, consult the corresponding article in the appropriate collective agreement.

RESPONSIBILITY

The Director of Human Resources is responsible for the communication, administration, and interpretation of this policy.

POLICY

Paid Holidays

The following days shall be designated as paid holidays: New Year's Day, Good Friday, Victoria Day, Canada Day, Civic Holiday, Labour Day, Thanksgiving Day, Remembrance Day, Christmas Day, Boxing Day, and any other day or days so proclaimed by the Federal, Provincial, City of Winnipeg, or University of Winnipeg authorities.

Observance of Holidays

When any of the aforementioned holidays falls on a Saturday or Sunday, the Vice-President (Finance and Administration) shall designate another working day to be observed as the holiday for employees not normally scheduled to work on Saturday or Sunday. In this instance the Vice-President (Finance and Administration) shall declare another day immediately preceding or following a weekend or another declared holiday. When any of the aforementioned holidays falls on a day other than a Saturday or Sunday and an employee would not normally have been scheduled to work on that day, the employee shall be assigned another day off.

Where Christmas Day and New Year's Day are immediately preceded by a scheduled working day, the last four (4) hours of that scheduled working day shall be considered paid holiday time.

A "floating" paid holiday shall be observed in lieu of Easter Monday. The Vice-President (Finance and Administration) shall declare by March 1st the day the floating holiday is to observed as a paid holiday for all employees. The day the floating holiday is observed shall immediately precede or follow a weekend or another declared holiday. For the purpose of determining entitlement to pay for the floating holiday, the day on which the holiday is observed shall also be referred to as the day on which the holiday falls.

Should an employee's shift overlap a normal working day and a paid holiday, then the shift shall be considered as occurring on the day in which the greater number of hours are worked.

Qualification for a Paid Holiday

An employee shall qualify for a paid holiday provided that the employee:

(a) has earned wages for part or all of at least twelve (12) working days during the thirty (30) calendar days immediately preceding the day on which the holiday falls;
(b) is not absent from work without his/her supervisor's consent on either the regular working day immediately preceding or following the holiday, unless the absence is by reason of lay-off or established illness and the supervisor has been so notified; and
(c) has not, prior to the day on which the holiday falls, voluntarily terminated his/her employment.

Where the wages of a employee vary from day to day, his/her pay for a holiday on which he/she does not work shall be at least equivalent to the average daily earnings exclusive of overtime for the days on which he/she worked during the thirty (30) calendar days immediately preceding the day on which the holiday falls.

Overtime on a Paid Holiday

An employee who is authorized to perform work on the day on which a holiday falls is paid overtime as provided in the Overtime Policy for Support Staff Excluded From Bargaining Units, in addition to his/her holiday entitlement.

If an employee does not work on the day on which the holiday falls and:

(a) if the employee normally would have been scheduled to work on that day, then he/she shall be paid his/her holiday entitlement for that day.
(b) if the employee normally would not have been scheduled to work on that day, then he/she shall be assigned another day in lieu thereof. If the employee works on the day assigned in lieu thereof, he/she shall be paid overtime as provided in the Overtime Policy for Support Staff Excluded From Bargaining Units, in addition to his/her holiday entitlement.

Religious Holidays

An employee wishing to take time off because of a holiday recognized by his/her religion should be permitted to do so, following consultation with his/her supervisor, providing satisfactory arrangements are made for making up the time absent. Where the time cannot be made up, the time off shall be without pay.